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2 | Create professional Gantt charts in GanttPRO in a few clicks | |||||||||||||||||||||||||
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4 | Conference Planning | 4/6/2023 | ||||||||||||||||||||||||
5 | Color | WBS Number | Task name / Title | Assigned to | Planned start date | Planned end date | Deadline | Progress (%) | Duration (hours) | Estimated hours | Time log (minutes) | Status | Priority | Task description | Predecessor | Cost | Actual cost | |||||||||
6 | 1 | 8 Weeks Before Conference | 4/7/2023 | 4/19/2023 | 0 | 72 | 0 | 0 | 0 | 0 | ||||||||||||||||
7 | 1.1 | Open registration | 4/7/2023 | 4/8/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
8 | 1.2 | Make sure the information on registration form is consistent | 4/8/2023 | 4/10/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
9 | 1.3 | Initiate arrangements with caterer | 4/9/2023 | 4/11/2023 | 0 | 16 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
10 | 1.4 | Design a PDF flyer | 4/12/2023 | 4/12/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
11 | 1.5 | Verify driving directions to be included in PR | 4/13/2023 | 4/13/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
12 | 1.6 | Send PR information to PR Coordinator | 4/13/2023 | 4/19/2023 | 0 | 40 | 0 | 0 | 0 | 0 | ||||||||||||||||
13 | 1.6.1 | release times | 4/13/2023 | 4/17/2023 | 0 | 24 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
14 | 1.6.2 | suggested text, including PDF flyer link | 4/14/2023 | 4/15/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
15 | 1.6.3 | Update social media with Conference details. | 4/15/2023 | 4/19/2023 | 0 | 24 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
16 | 1.7 | Confirm arrangements with presenter(s) | 4/16/2023 | 4/17/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
17 | 1.8 | Request presenter photo and bio for PR | 4/17/2023 | 4/18/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
18 | 2 | 6 Weeks Before Conference | 4/18/2023 | 4/26/2023 | 0 | 56 | 0 | 0 | 0 | 0 | ||||||||||||||||
19 | 2.1 | Promote weekly via PR Coordinator on relevant listservs and social media | 4/18/2023 | 4/19/2023 | 0 | 16 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
20 | 2.2 | Request giveaways, folders, emergency kit | 4/19/2023 | 4/20/2023 | 0 | 16 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
21 | 2.3 | Photocopy all registration checks | 4/20/2023 | 4/24/2023 | 0 | 24 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
22 | 2.4 | Keep copies of all receipts, bills, and contracts. | 4/24/2023 | 4/24/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
23 | 2.5 | Make sure committee registers | 4/25/2023 | 4/26/2023 | 0 | 16 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
24 | 3 | 4 Weeks Before Conference | 4/26/2023 | 5/3/2023 | 0 | 48 | 0 | 0 | 0 | 0 | ||||||||||||||||
25 | 3.1 | Confirm arrangements with venue | 4/26/2023 | 4/29/2023 | 0 | 24 | 0 | 0 | 0 | 0 | ||||||||||||||||
26 | 3.1.1 | technology | 4/26/2023 | 4/27/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
27 | 3.1.2 | parking hours | 4/27/2023 | 4/28/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
28 | 3.1.3 | etc. | 4/28/2023 | 4/29/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
29 | 3.2 | Continue promotion, monitor registration. | 4/29/2023 | 5/2/2023 | 0 | 16 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
30 | 3.3 | Develop evaluations | 4/30/2023 | 5/3/2023 | 0 | 24 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
31 | 4 | 2 Weeks Before Conference | 5/2/2023 | 5/8/2023 | 0 | 40 | 0 | 0 | 0 | 0 | ||||||||||||||||
32 | 4.1 | Continue promotion, monitor registration | 5/2/2023 | 5/3/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
33 | 4.2 | Confirm committee assignments | 5/3/2023 | 5/4/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
34 | 4.3 | Prepare print agenda, evaluation form, receipts, and other handouts. | 5/4/2023 | 5/5/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
35 | 4.4 | Purchase thank you gifts | 5/5/2023 | 5/6/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
36 | 4.5 | Make sure attendees have good directions | 5/6/2023 | 5/8/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
37 | 5 | 1 Week Before Conference | 5/8/2023 | 5/19/2023 | 0 | 80 | 0 | 0 | 0 | 0 | ||||||||||||||||
38 | 5.1 | Give final count to caterer | 5/8/2023 | 5/9/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
39 | 5.2 | Finalize details with presenter(s) | 5/9/2023 | 5/10/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
40 | 5.3 | Purchase water, breakfast, and snack items | 5/10/2023 | 5/11/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
41 | 5.4 | Print nametags, signage, and list of names of registered attendees | 5/11/2023 | 5/12/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
42 | 5.5 | Assemble folders or information packets | 5/13/2023 | 5/18/2023 | 0 | 32 | 0 | 0 | 0 | 0 | ||||||||||||||||
43 | 5.5.1 | agenda | 5/13/2023 | 5/15/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
44 | 5.5.2 | evaluation form | 5/14/2023 | 5/16/2023 | 0 | 16 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
45 | 5.5.3 | Wi-Fi password | 5/17/2023 | 5/17/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
46 | 5.5.4 | other handouts | 5/18/2023 | 5/18/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
47 | 5.6 | Print list of attendees for registration table checklist | 5/19/2023 | 5/19/2023 | 0 | 8 | 0 | 0 | Open | Medium | 5.5 | 0 | 0 | |||||||||||||
48 | 6 | Day of Conference | 5/19/2023 | 5/29/2023 | 0 | 56 | 0 | 0 | 0 | 0 | ||||||||||||||||
49 | 6.1 | Double-check technology and Wi-Fi | 5/19/2023 | 5/20/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
50 | 6.2 | Set up signage | 5/20/2023 | 5/22/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
51 | 6.3 | Set up registration table, folders, and giveaway table | 5/21/2023 | 5/22/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
52 | 6.4 | Make sure coffee service and morning catering is set up | 5/22/2023 | 5/23/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
53 | 6.5 | Check off attendees | 5/23/2023 | 5/24/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
54 | 6.6 | Introduce Conference, any housekeeping items, and introduce speaker | 5/24/2023 | 5/25/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
55 | 6.7 | Photograph throughout day for newsletter | 5/25/2023 | 5/26/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
56 | 6.8 | Encourage return of evaluations | 5/26/2023 | 5/27/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
57 | 6.9 | Distribute giveaways and any door prizes | 5/27/2023 | 5/29/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
58 | 6.10 | Distribute thank you gifts or checks to presenter(s) | 5/28/2023 | 5/29/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
59 | 7 | After Conference | 5/30/2023 | 6/8/2023 | 0 | 56 | 0 | 0 | 0 | 0 | ||||||||||||||||
60 | 7.1 | Complete final Activity Budget Proposal and Expense Report | 5/30/2023 | 5/31/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
61 | 7.2 | Pay any outstanding expenses. | 5/31/2023 | 6/1/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
62 | 7.3 | Collect and analyze evaluations. Share with planning committee | 6/1/2023 | 6/2/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
63 | 7.4 | Send copy of evaluation to presenter(s) | 6/2/2023 | 6/3/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
64 | 7.5 | Send thank you note presenter(s) | 6/3/2023 | 6/5/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
65 | 7.6 | Include a summary of Conference | 6/4/2023 | 6/5/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
66 | 7.7 | Follow up on any potential new members | 6/5/2023 | 6/6/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
67 | 7.8 | Request PowerPoint slides or documents from presenter(s) | 6/6/2023 | 6/7/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
68 | 7.9 | If you used electronic evaluations, re-send link to participants and give a deadline. | 6/7/2023 | 6/8/2023 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
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70 | This document has been created with the help of https://ganttpro.com online service | |||||||||||||||||||||||||
71 | You are free to use the document for your purposes with no limitations. To edit it, please, create a copy or use https://ganttpro.com | |||||||||||||||||||||||||
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