/templates/en/event_planning/event-planning-worksheet

made with GanttPRO

• Total estimate
• 8 weeks before the event
• 6 weeks before the event
• 5 weeks before the event
• 4 weeks before the event
• 2 weeks before the event
• 1 week before the event
• 1 day before the event
• Day of the event
• 1-2 days after the event
• Possible dates for the program
• Necessary facilities reservation
• Budget review
• Sample contract
• Resource allocation
• Meeting with the advisor
• Marketing plan development
• Sample catering menus
• Calendar review
• Collaborative opportunities
• Quotes on printing and other services
• Design and order printed publicity pieces
• Information tables reservation
• Signed contracts
• Vendor invoices
• Order printed publicity (posters, table tents, etc.)
• A/V equipment order
• Special needs
• Additional equipment/materials
• Electrician
• Security
• Additional staffing
• Rented equipment
• Balloons/helium
• Amplified sound
• Special staging
• Approval of printed materials
• Approval of table tents
• Information tables reservation
• Final budget review
• Volunteer recruitment
• Possible changes in room configuration
• Security/staffing arrangements
• Nnecessary confirmations
• Meeting with the advisor for updates
• Special rules review
• Confirmation of all event details
• Maps/directions as needed
• Responsibilities review
• Final arrangements
• Final catering arrangements
• Work of vendors check
• Final purchases
• Selection of a guest presenter
• Meeting with a caterer, vendors, speakers, and entertainers
• Room decoration
• Event report completion
• Notes and feedback
• Final receipts for payment submission
• Thank-you notes to anyone who helped